CrewhandCrewhand vs QuickBooks
QuickBooks Online is Intuit's accounting software for small businesses: bookkeeping, invoicing, expenses, reports and, as an add-on, payroll. It isn't built for scheduling crews or running jobs. Here's an honest side-by-side, so you can pick what fits your company.
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Crewhand and QuickBooks compared
What each one publishes about itself, checked October 17, 2026.
| Crewhand | QuickBooks | |
|---|---|---|
| Published pricing | Starter $49/mo, Team $129/mo, Pro $229/mo; Enterprise by quote. Yearly billing is two months free. | Simple Start $38/mo (1 user), Essentials $85/mo (3 users), Plus $140/mo (5 users), Advanced $340/mo (25 users), at regular prices. |
| How users are priced | No per-user fee: 2 users on Starter, up to 5 on Team, up to 15 on Pro. | Users included per plan. |
| Example: 5-person crew | Team: $129/mo billed monthly, or $107.50/mo billed yearly. | Plus (5 users): $140/mo for the accounting alone; payroll is extra (from $50/mo + $7 per employee) and there's no scheduling. |
| Quotes and estimates | Yes, every plan: online acceptance and signature, good/better/best options, estimators for your trade. | Estimates, yes. |
| Scheduling and dispatch | Yes: calendar on every plan; dispatch board and repeating jobs on Team and Pro. | No crew scheduling or dispatch. |
| Invoices and online payments | Yes, every plan: pay-online links, cards on file, automatic reminders. | Yes, through QuickBooks Payments. |
| Online card payment fees | Stripe's standard fee plus 1% to Crewhand. No fee on cash or checks. | QuickBooks Payments processing fees (not listed on the pricing page). |
| Payroll | Built in on Pro, run from approved timesheets (payroll provider fees billed at its standard rates). | Paid add-on: from $50/mo + $7 per employee at regular prices. |
| Bookkeeping | Built in on Pro: chart of accounts, bank feed, reconciliation, sales tax, year end. | Yes: this is what QuickBooks is for. |
| Job photos and photo reports | Job photos on every plan; PDF photo reports and client galleries on Team and Pro. | No job photo tools. |
| Free trial | 14 days, everything included, no credit card. | 30 days. |
QuickBooks details from QuickBooks's own pricing page, checked October 17, 2026; regular prices, not introductory offers. Prices change, so check theirs before you decide. Crewhand prices from our pricing page. QuickBooks is a trademark of its owner; Crewhand is not affiliated with it.
What QuickBooks is known for
- Full small-business accounting
- Accountant familiarity
- Bank feeds and reports
- Payroll add-on
- Large integration ecosystem
Choose QuickBooks if
Your accountant insists on QuickBooks, you need advanced accounting (inventory costing, multiple entities, deep customization), or you don't send crews out to jobs.
What Crewhand does differently
- Every user on your plan is included: no per-user fees up to 15 people.
- Payroll and full bookkeeping built in on Pro, run from the same jobs and timesheets.
- Set up for your trade on day one: services, packages, estimators, site-visit questions and photo lists.
- Job photos on every plan; photo reports, client galleries and a Bid Calculator on Team and Pro.
- Customer pages, texts and invoices in Spanish when your customer prefers it.
Choose Crewhand if
You run a service business and want the jobs, the crew and the books in one place. Crewhand Pro covers the bookkeeping most service companies need and can import your QuickBooks data to start.
Crewhand vs QuickBooks: common questions
Is Crewhand cheaper than QuickBooks?
A 5-person company on QuickBooks Plus plus Payroll pays $140/mo + $50/mo + $7 per employee before any field service app. Crewhand Pro is $229/mo for up to 15 users with the jobs, books and payroll together (payroll provider fees extra).
When is QuickBooks the better choice?
Your accountant insists on QuickBooks, you need advanced accounting (inventory costing, multiple entities, deep customization), or you don't send crews out to jobs.
When is Crewhand the better choice?
You run a service business and want the jobs, the crew and the books in one place. Crewhand Pro covers the bookkeeping most service companies need and can import your QuickBooks data to start.
Can I move from QuickBooks to Crewhand?
Yes. Export your customers from QuickBooks as a spreadsheet and bring them into Crewhand. Or start fresh with your trade's services already loaded. Crewhand Enterprise includes help moving your data over, and anyone can email support@gocrewhand.app for help.
Is there a free trial?
Yes: 14 days of everything in Crewhand, with no credit card needed.
Looking at alternatives more broadly? See QuickBooks alternatives.
Other comparisons
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