CrewhandHVAC scheduling, quoting and invoicing software
Send good/better/best replacement options, run tune-ups and maintenance agreements, and keep model and serial numbers on every system. Service calls, installs and agreement visits land on one calendar with the tech who's going.
Free for 14 days. No credit card needed.
Set up for HVAC from day one
Pick HVAC when you sign up and Crewhand loads everything below. Change any of it: the prices are round placeholders to edit, not advice.
Services it loads
- Diagnostic service call
- Maintenance tune-up
- System install
- Capacitor replacement
- Refrigerant leak search
- Duct cleaning
- Furnace safety inspection
- Ductless mini-split install
- Filter replacement: Correct-size filter supplied and fitted.
- Coil cleaning: Condenser and evaporator coils cleaned for efficiency.
Packages and plans to sell
Replacement options (standard to premium), tune-up tiers, a two-visit maintenance agreement.
- System replacement
- Tune-up
- Maintenance agreement
- Indoor air quality upgrade
- Spring and fall comfort plan
- Commercial HVAC maintenance coverage (per rooftop unit, per year)
- Quarterly rooftop unit maintenance
- Spring and fall maintenance (small commercial)
Estimators for HVAC
Fill in a few measurements and your rates, and the estimator writes the quote lines with good, better and best options.
- System replacement
- Service call & repair
- Ductwork & air quality
- Maintenance agreement
Questions to ask on the site visit
- Equipment location and access
- Nameplate model and serial recorded
- Electrical supply and disconnect located
- Duct condition and static pressure
- Thermostat type and wiring
- Attic or crawlspace access
- Pre-existing damage documented
- Home square footage and how many floors
Photos the crew is asked to take
- Outdoor unit nameplate
- Indoor unit or furnace nameplate
- Thermostat
- Electrical disconnect
- Filter slot and the filter in it
- Ductwork and plenum
- Condensate drain line and pan
- Install location access (attic, closet, crawlspace)
Details kept on every customer or job
System type, Model number, Serial number, Under warranty.
The rest of the business, in the same app
HVAC software: common questions
What's the best software for a HVAC business?
The best fit handles how HVAC work is actually sold and done: diagnostic service call, maintenance tune-up, system install. Crewhand comes set up for HVAC with those services, packages and plans, estimators, and the site-visit questions to ask, and it adds scheduling, invoicing, online payments, timesheets and payroll in the same app.
How much does HVAC software cost?
Crewhand is $49/month for up to 2 users, $129/month for up to 5 and $229/month for up to 15, with every user included and two months free when you pay yearly.
Can I change the services and prices it loads?
Yes. Everything the trade pack loads is a starting point: rename services, change prices and units, add your own packages, and remove what you don't offer. The prices are round placeholders, not advice.
Can I run more than one trade?
Yes. Add another trade's pack from Settings and its services, packages and checklists are added alongside the ones you have.
Other trades
Run your HVAC business from one app
Every feature, no credit card. Add your services, your logo and your crew, and send your first quote today.