CrewhandCrewhand vs Gusto
Gusto is payroll and HR software for small businesses: payroll with tax filing, benefits, time tracking and HR tools. It doesn't do quotes, scheduling or invoicing. Here's an honest side-by-side, so you can pick what fits your company.
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Crewhand and Gusto compared
What each one publishes about itself, checked October 17, 2026.
| Crewhand | Gusto | |
|---|---|---|
| Published pricing | Starter $49/mo, Team $129/mo, Pro $229/mo; Enterprise by quote. Yearly billing is two months free. | Simple $49/mo + $6 per person, Plus $80/mo + $12 per person, Premium $180/mo + $22 per person. |
| How users are priced | No per-user fee: 2 users on Starter, up to 5 on Team, up to 15 on Pro. | A base price plus a fee for each person paid. |
| Example: 5-person crew | Team: $129/mo billed monthly, or $107.50/mo billed yearly. | Simple for 5 people: $49 + $30 = $79/mo for payroll alone. |
| Quotes and estimates | Yes, every plan: online acceptance and signature, good/better/best options, estimators for your trade. | No. |
| Scheduling and dispatch | Yes: calendar on every plan; dispatch board and repeating jobs on Team and Pro. | Time tracking and scheduling on Plus; no job scheduling or dispatch. |
| Invoices and online payments | Yes, every plan: pay-online links, cards on file, automatic reminders. | No customer invoicing. |
| Online card payment fees | Stripe's standard fee plus 1% to Crewhand. No fee on cash or checks. | Not applicable. |
| Payroll | Built in on Pro, run from approved timesheets (payroll provider fees billed at its standard rates). | Yes: this is what Gusto is for, with tax filing, benefits and HR tools. |
| Bookkeeping | Built in on Pro: chart of accounts, bank feed, reconciliation, sales tax, year end. | No. |
| Job photos and photo reports | Job photos on every plan; PDF photo reports and client galleries on Team and Pro. | No. |
| Free trial | 14 days, everything included, no credit card. | Not shown on the pricing page. |
Gusto details from Gusto's own pricing page, checked October 17, 2026; regular prices, not introductory offers. Prices change, so check theirs before you decide. Crewhand prices from our pricing page. Gusto is a trademark of its owner; Crewhand is not affiliated with it.
What Gusto is known for
- Payroll with tax filing
- Benefits administration
- HR and compliance tools
- Multi-state payroll
Choose Gusto if
You need benefits administration, deeper HR tools or multi-state payroll, or you already run your jobs somewhere you're happy with.
What Crewhand does differently
- Every user on your plan is included: no per-user fees up to 15 people.
- Payroll and full bookkeeping built in on Pro, run from the same jobs and timesheets.
- Set up for your trade on day one: services, packages, estimators, site-visit questions and photo lists.
- Job photos on every plan; photo reports, client galleries and a Bid Calculator on Team and Pro.
- Customer pages, texts and invoices in Spanish when your customer prefers it.
Choose Crewhand if
You want the hours your crew clocks on each job to become payroll without re-entering them, in the same app as your quotes, jobs and invoices.
Crewhand vs Gusto: common questions
Is Crewhand cheaper than Gusto?
Gusto is payroll only. In Crewhand Pro ($229/mo, up to 15 users), payroll runs from approved job timesheets; the payroll provider's fees are billed at its standard rates.
When is Gusto the better choice?
You need benefits administration, deeper HR tools or multi-state payroll, or you already run your jobs somewhere you're happy with.
When is Crewhand the better choice?
You want the hours your crew clocks on each job to become payroll without re-entering them, in the same app as your quotes, jobs and invoices.
Can I move from Gusto to Crewhand?
Yes. Export your customers from Gusto as a spreadsheet and bring them into Crewhand. Or start fresh with your trade's services already loaded. Crewhand Enterprise includes help moving your data over, and anyone can email support@gocrewhand.app for help.
Is there a free trial?
Yes: 14 days of everything in Crewhand, with no credit card needed.
Looking at alternatives more broadly? See Gusto alternatives.
Other comparisons
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